Organize annual and special meetings of Owners, and meetings of the Board of Directors of the association, including the preparation of notices, agendas and other necessary documents.
Guide and assist the Board in the development of policies and procedures.
Guide and assist members of the Board in the performance of their obligations.
Advise and assist in the administration of the provisions of the governing documents.
Keep copies of all records of the affairs of the association and the Board, including the Declaration, Articles of Incorporation, By-Laws, Rules and Regulations, Resolutions, policies, minutes of the meetings, copies of contracts, etc. All these records belong to the association.
Maintain registers of Owners, Officers and Directors and such other registers or schedules as required by the governing documents.
Attend to all necessary correspondence on behalf of the Board.
Resolve individual Owner requests as they pertain to the administration of the association, its common elements and governing “Rules and Regulations.”
Administer the Association’s insurance portfolio including the filing of all claims.
Prepare an annual budget for approval by the Board of Directors. The budget is generally based on prior operating expenditures, estimated future expenses and required capital replacement reserves.
Preparation, distribution of billing, posting, receiving and depositing of accounts receivable.
Maintain checking, savings and other banking accounts in the name of the Association.
Bank accounts are maintained separately from all other accounts managed by or belonging to Elevate Management Solutions, LLC. The funds in these accounts will not to be commingled with any other funds belonging to Elevate Management Solutions, LLC.
Notify Owners of any delinquency and take reasonable action for the collection of the delinquent assessments as determined by the Board including timely interface with the Association attorney on severely delinquent accounts.
Make all disbursements from assessments collected for normal recurring expenses as provided in the budget and as approved by the Board.
Prepare financial statements on a modified accrual basis, which include all income and expenses and reflect the net cash position of the association.
Physical Property Solutions
Provide assistance to the Board in:
Authorizing and facilitating those activities which are necessary to maintain the property.
Monitoring contractor performance to assure that work has been completed in a timely manner and to the satisfaction of the Board.
Completion of cost effective and efficient contract bidding, negotiations and administration.
Architectural Review Solutions
Regularly inspect the property. Observe, record and monitor restriction violations and contractor performance.
Establish, coordinate and provide the administrative and secretarial functions of the Architectural Review Committee (ARC), including preparation and review of architectural applications, correspondence with owners requesting ARC compliance or completion of applications, and all necessary correspondence related to the ARC.
Community Support Solutions
Communicate with property Owners to understand their issues and find appropriate solutions regarding the Association.
Issue notices of violations of Association rules and regulations.
Prepare, copy, print and mail Association written communications.
Elevate Management Solutions
Elevate Management Solutions P.O. Box 14188 Huntsville, AL 35815